Flamsteed Astronomy Society
Send Off Presentation and Drinks for Andy Sawers – 10th September 2021
Planning a surprise event is never an easy task, especially when working remotely with 13 people all trying not to let it slip in the middle of meetings, chat forums, emails or phone calls. Then there is also the coordination for the event in sorting venue, timing, people and presents. With challenges abounding, this is the story of how the Flamsteed Committee pulled off a spectacular surprise send-off for Andy Sawers, who stepped down as Chair after 5 years.
As a precursor, it was felt that we needed to do an in-person presentation to Andy, even if only a few people could attend, this was preferred over mailing him some gifts and having a Zoom send off. The venue was suggested by Poly Philippou, The Old Brewery in Greenwich, as it has a large outdoor area, we also got a list of possible presents and then it was time to put the plan in motion.
Bobby had initially approached Andy with an invite for them to meet with their partners for a quiet dinner – just with the four of them. That was agreed and the date and venue were confirmed and shared with everyone – including former committee members and friends at the Royal Observatory. However, Andy came back some days later to say that his wife was not available and suggested moving to some other time. It was perhaps too late to change the date so Bobby convinced him to keep the date – just with the both of them.
The plan was for Bobby and Andy to meet at the venue at 6:30 pm and everyone else show up at 7:00. Thereafter, a Zoom session would be opened up with the rest of the committee members. Things kicked off rather smoothly, Bobby arrived at the pub first, hid his present behind the bar and about 10 minutes later, Andy showed up. Andy was none the wiser that Bobby was sitting at a rather long and extended table. They got to chatting about the weather, his plans for retirement and engaged in Bobby’s persuasive tactics to have Andy join him in sampling the various rums on offer.
Just after 7:00pm Mike Meynell walked in and Andy’s face lost colour and expression. Mike said that he was just having a walk and saw Bobby and Andy and he just wanted to say hello. Bobby then invited Mike to join them for a drink. Some time later, Asra Jilani and Mike Richardson came in and said that they were also on a walk around Greenwich and saw the group sitting there. Soon after came Helen Edwards and Clive Inglis and they also claimed that they were on a walk and spotted them. It seems like the stars were all aligned to have committee members all walking in the same area at the same time and descending on the same pub on the same table. Lastly, Simon Hurst came in with the horde of presents. It was then time to kick off the Zoom link.
On Zoom were Poly Philippou, Malcolm Porter, Roger Geeson and Tej Dyal. They were already having a party, drinks at hand (ready for refilling) and waiting for the presentation to Andy.